Administrative Assistant/Receptionist job vacancy in US-WI-MIDDLETON

Full Time
  • Full Time
  • WI, USA

Website Springs Window Fashions

Springs Window Fashions is North America's premier window covering company, sold through all major residential and commercial channels

Administrative Assistant/Receptionist job vacancy in US-WI-MIDDLETON

Requisition ID 2022-9228


Springs Window Fashions is seeking an Administrative Assistant/Receptionist to support members of our Senior Leadership Team (SLT) and Administrative Leadership Team (ALT).

Springs Window Fashions is a leader in the custom window treatment industry since 1939. Headquartered in Middleton WI, we have over 8,000 associates and 18 locations worldwide. Our custom window treatments are available under the Bali, Graber, Sunsetter and Mecho brands in nearly every major retailer, in thousands of designer showrooms and showcased in large commercial buildings.

Our company has invested heavily building capabilities the last three years to become a leader in product innovation. As North America’s premier window covering company, we’re committed to creating a “Best Experience” for our consumers, channel partners and associates.

We are bringing new innovations to the market at an accelerating pace and have a lot to offer consumers who want to improve their home décor. Despite COVID, our company is experiencing high growth as consumers spend more time at home and want to redecorate.

Job Summary

The role will allow the ideal candidate to be immersed in many areas of the company to allow for fulfilling role with a significant variety of work and join an experienced and fun team. The position will support at least 3 executives with calendaring, travel planning, meeting coordination and more, as well as assist ALT members with clerical duties as needed.  In addition, the candidate will be responsible for front desk reception duties each afternoon. Hours will be 8:30 a.m. to 5:00 p.m. Monday through Friday.

Job Duties

  • Responsible for administrative support assigned members of the SLT, ALT and reporting departments.
  • Talents would include an organized, self-starter with strong communication skills with a take charge attitude.
  • Lead or participate on multiple projects/assignments for the entire scope of the assigned projects. Will require working with other cross-functional team members to ensure timely completion.
  • Contribute ideas and strategies for process improvements that will create a Best Experience for internal and external customers.
  • Perform high-level support activities across department/division/function for specific assignments. Exercise initiative and creativity in proactively seeking solutions to issues.
  • Partner with SLT and ALT members to understand work style and business demands. Maintain his/her calendar to maximize efficiency. Decide on necessity, timing and length of appointments requested by others. Resolve scheduling discrepancies.
  • Schedules outside and in-house meetings and coordinates all details as necessary (date/time/location, attendees, catering, and equipment). Coordinates travel arrangements (airfare, hotel, rental cars) through Corporate Travel. Includes obtaining quotes, making reservations, putting reservations on hold and confirming and assuring all details are handled appropriately.
  • Answers inquiries whenever possible, using his/her knowledge of the organization, policies, etc. Performs miscellaneous administrative duties (i.e. typing, filing, copying, faxing).
  • Creates presentations, spreadsheets, and/or other documents at the direction of the SLT or ALT member(s).
  • Creates expense reports for SLT members.
  • Assists customers, vendors, and other business representatives visiting designated SLT member. Makes lunch and dinner arrangements accordingly.
  • Maintains the filing system for the SLT member(s).


Education and Experience

  • Associate Degree in Business or Equivalent
  • Minimum of 2-3 year’s work experience preferred

Knowledge, Skills and Abilities

  • Strong problem solving, scheduling, organization, typing, and communication skills required.
  • Individual must be able to work with associates at all levels within the company, good interpersonal and communication skills are required.
  • Attention to detail is essential.
  • Must possess highly developed software skills; proficiency in Microsoft office applications including Word, Excel, and PowerPoint, plus email calendaring and applications.

Behavioral Competencies

  • Ensures Accountability – Holding self and others accountable to meet commitments
  • Drive Engagement – Creating a climate where people are motivated to do their best to help the organization achieve its objectives
  • Instill Trust – Gaining the confidence and trust of others through honesty, integrity, and authenticity
  • Drive Results – Consistently achieving results, even under tough circumstances
  • Consumer/Customer Focus – Building strong customer relationships and delivering on customer-centric solutions
  • Critical Thinking – Making Sense of complex, high quantity, and sometimes contradictory information to effectively solve problems
  • Being Resilient – Rebounding from setbacks and adversity when facing difficult situations
  • Optimize Work Processes – Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement

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